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Master Productivity for Successful Construction Project Completion


One of the biggest risks to a project’s schedule and budget is project managers’ time. Almost one third of the time the failure to deliver a project on schedule and within budget is linked back to poor project management.

Of all the risks that project managers try to mitigate each day, time management is one of their biggest adversaries. Project managers’ time is best spent making sure their projects are operating efficiently and delivered on time and within budget. But instead, they tend to spend wasteful hours in agenda-less meetings, on unproductive phone calls and trying to empty flooded inboxes.

While this may sound like a time management crisis, it’s actually an opportunity to leverage today’s cutting-edge technology to gain efficiencies where valuable time is being lost. If project managers can master that, they will minimize the tasks that rob them of their next groundbreaking build, healthy project portfolio and most valuable resource––time.


When it comes to finding the time to get things done, most project managers go the route of extending their work day instead of focusing on improving efficiency.

According to the Bureau of Labor Statistics, the average workweek of a project manager has expanded steadily over the last decade, with many logging 60 to 70 hours per week. It sounds like a lot of time, but for most, it’s still not enough because they are operating at sub-optimal levels.

Optimizing productivity is a hard hill to climb when there are so many tasks that could, and should, be streamlined, which makes it difficult to even know where to start. Following are just three of the many reasons project managers inadvertently let valuable time slip through their fingers.


Project managers are drowning in emails. According to the Huffington Post, project managers can spend up to three hours per day answering 72 emails on average. It’s astonishing how something as trivial as an email can become such a significant source of stress in the life of a project manager. Collaboration shouldn’t be this stressful.


Be the meeting leader you wish to see in the world and evangelize the importance of agendas. When project managers are spending up to an hour and a half each day in meetings, there needs to be a strong return on their time investment.


It’s both intriguing and frightening to learn that construction project managers are still spending more than two hours per day on project documentation. Thanks to technologies such as mobile devices with high resolution cameras, Optical Character Recognition (OCR) and cloud-based freedom, there’s no longer a need to print, ship, upload and organize, or (snail) mail drawing sets. So why are some project managers still working that way?

This list is by no means exhaustive. It is only three trivial pursuits out of hundreds of crucial tasks that project managers have to complete each day. Statistically, it already consumes a total of over six hours of productivity. There’s hardly any time left for them to do what they were hired to do—manage project operations.

For frictionless construction, employees, applications and devices need to be optimized throughout the entire lifecycle of construction. Enhancing productivity is one way successful project managers achieve smooth project completion.


There are two types of PMs: project managers and productivity masters.

For project managers, time is chaos. Their tasks change every half hour. It’s sort of like Tetris—shifting blocks around to fill in the gaps while trudging through unproductive meetings, lengthy phone calls and flooded inboxes.

The project master’s day is different. They control their own destiny each day by nurturing better productivity and increasing their mental bandwidth. Are they faster or smarter? Do they have more help? Perhaps. But they’ve also learned the tricks of the trade that help them stretch time and eliminate the unimportant.

Here’s their secret weapon: construction management software can decrease the amount of time it takes to complete a project. From reducing emails to eliminating the need to print and ship drawings, no tasks is too trivial for automation and increased efficiency.

Implementing construction project management software lightens workloads and creates more headspace for high-level tasks by bringing problem areas into plain sight. It’s basically a command center for project managers to quickly locate what areas of the project are at risk.

Be the solution, not the risk, and enjoy the next groundbreaking build, a healthy portfolio of projects and, most importantly, time.

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